Consultation Documents Tarawera Sewerage

Sent: Wednesday, 25 September 2024 9:47 am
Subject: LGOIMA request for consultation documentation on the Tarawera Sewerage Scheme (3)

I refer to your Local Government Official Information and Meetings Act request of 31 August 2024 regarding the consultation process for the Tarawera Sewerage Scheme, and respond to your specific requests below:

1. All records of consultation with iwi and hapū, including the Rotokākahi Board of Control, concerning the Tarawera Sewerage Scheme. This includes but is not limited to meeting minutes, correspondence (emails, letters), reports and any documentation of agreements or understandings reached.

Please find attached the following documents:

Terms of reference and minutes of the Tarawera Steering Committee between 2016 - 2018 (ZIP, 25MB)

The Tarawera Steering Committee explored the options for sewerage management at Tarawera, and included representatives from: Tūhourangi Tribal Authority (TTA), Te Mana o Ngāti Rangitihi, Te Arawa Lakes Trust, Māori land owners, the Lake Tarawera Ratepayers Association, Bay of Plenty Regional Council (BOPRC) and Rotorua Lakes Council. A current member of the Rotokākahi Board of Control (RBOC) was part of this steering group. The Tarawera Sewerage Steering Committee selected a preferred option in 2018 with input from various iwi entities. Following this, a Cultural Impact Assessment (CIA) was commissioned and executed by manawhenua to gather feedback from all relevant mana whenua stakeholders, including the RBOC. The CIA incorporated the RBOC’s views and feedback. The CIA identified some concerns related to the route, and these concerns were incorporated into the project’s operational procedures. While opposition to the pipeline was noted, the Council's decision to proceed with the adopted option took into account several considerations, including the need for effective and efficient solutions, achieving environmental and health objectives, and managing costs for the wider community. The Steering Committee, which included iwi and community representatives, unanimously recommended the preferred option, which involves using low-pressure grinder pumps and connecting to Rotorua through the Tarawera Road corridor. Arriving at the preferred option was the result of careful and balanced consideration of all technical, cultural, financial and planning factors.

Committee/Council agendas and minutes between 2018-2024 (numbered 1-12) - (ZIP, 16.6MB)

1_Extract_Agenda and Minutes - Strategy, Policy & Finance Committee LTP 2018-2028 Deliberations 16 to 17 May 2018

2_Extract_Agenda and Minutes - Strategy, Policy and Finance Committee Meeting 12 November 2020

3_Attachment 1 - S&F 12 November 2020 - Capital Project Funding Plan for Tarawera Sewerage Scheme 4_Extract_Minutes Council Meeting Minutes 26 November 2020

5_Extract_Agenda and Minutes - Strategy, Policy and Finance Committee Meeting 17 & 18 May 2021 6_Extract_Minutes Council Meeting 28 June 2021

7_Extract_Release of Confidential Items to Council Meeting 16 December 2021

8_Extract_Agenda and Minutes - Infrastructure and Environment Committee Meeting 5 April 2023

9_Extract_Agenda and Minutes - Council Meeting 7 and 8 June 2023

10_Extract_Attachment - Council - 7 and 8 June 2023 - Annual Plan Deliberations - Decision Making Schedule 11_Extract_Agenda and Minutes - Infrastructure & Environment Committee - 12 December 2023 (Note: Redactions have been made under section 7(2)(a) of the Local Government Official Information and Meetings Act) 12_Extract_Agenda and Minutes - Infrastructure & Enviroment Committee - 3 April 2024

Rotokākahi Cultural Monitoring Meeting Minutes – 29 08 2024 - (PDF, 1MB)

Rotokākahi Cultural Monitoring Meeting Minutes – 30 08 2024 - (PDF, 111KB)

To collate and research further information (i.e. emails and letters) over the last 8-9 years (if possible) will take a considerable amount of collation and research for which Council is entitled to charge at a rate of $76 per hour. This could result in a significant cost to you. Could I suggest you refer to the Tarawera Sewerage Scheme project page on Council’s website where there is a considerable amount of information regarding this project. If you then require specific information please let me know.

2. Details of any meetings or hui that involved discussions about the pipeline route, including dates, attendees and outcomes.

Refer to the attached minutes of the Tarawera Steering Committee.