Official Information Request - Protocol meetings
Sent: Wednesday, 31 August 2022 2:45 pm
Subject: Official Information request - Protocol meetings
I refer to your online Official Information request of 19 August 2022 for the following information regarding Protocol meetings held this triennium (starting 12/10/19):
- Date of meeting
- Attendance record
- Reason for meeting occurring
- Topics discussed
- Decisions/directions/instructions passed to council staff in or as a result of the meeting
- Any guidelines/standards under which these meetings occur
With reference to bullet point 6, Council has established a number of memorandum of understanding/protocols with iwi. There are current agreements with the following iwi:
- Ngāti Rangiteaorere
- Ngāti Rangiwewehi
- Ngāti Waoku
- Ngāti Whakaue Gifted Reserves
- Tapuika
- Tūhourangi
Copies of these memorandum of understanding/protocol agreements are attached.
In addition, there are protocol/agreements regarding the care of taonga/wāhi tapu with:
- Kauae Cemetery Trust Board
- Pukaki ki Rotorua Charitable Trust
Copies of these documents are attached. Note: The Kauae Cemetery Trust Board document is not an agreement, it is a Court Order.
We also have joint management / co-governance relationships (per settlement legislation) with:
- Raukawa Charitable Trust
- Te Arawa River Iwi Trist (TARIT)
Copies of these documents are attached.
Finally, there are co-governance committees that RLC participate in. However, these are joint committees of RLC and BOP Regional Council; they are established by legislation and not pursuant to an agreement between RLC and iwi:
- Rotorua Te Arawa Lakes Strategy Group
- Tarawera Awa Restoration Strategy Group
- Te Maru O Kaituna
Ngāti Rangiteaorere
Agenda/Minutes – 16 March 2021
Agenda/Minutes – 17 August 2021
Agenda – 30 March 2022 (Note: The minutes of 30 March 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
Ngāti Rangiwewehi
Agenda/Minutes – 8 July 2020
Agenda/Minutes – 20 May 2021
Agenda/Minutes – 18 November 2021
Agenda – 30 August 2022 (Note: The minutes of 30 August 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
Ngāti Whakaue Gifted Reserves
Agenda/Minutes – 7 October 2020
Agenda/Minutes – 2 June 2021
Agenda – 30 May 2022 (Note: The minutes of 30 May 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
Tūhourangi
Agenda/Minutes – 4 March 2020
Agenda/Minutes – 3 March 2021
Agenda/Minutes – 1 November 2021
Agenda – 9 May 2022 (Note: The minutes of 9 May 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
Kauae Cemetery Trust Board
Agenda/Minutes – 2 September 2020
Agenda/Minutes – 7 May 2021
Agenda/Minutes – 30 November 2021
Agenda – 14 June 2022 (Note: The minutes of 14 June 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
Pukaki ki Rotorua Charitable Trust
Agenda/Minutes – 17 September 2020
Agenda/Minutes – 15 February 2021
Agenda – 13 October 2021 (Note: The minutes of 13 October 2021 will not be finalised and adopted until the next meeting yet to be scheduled)
Te Arawa River Iwi Trist (TARIT)
Agenda/Minutes – 30 July 2020
Agenda/Minutes – 20 April 2021
Agenda/Minutes – 11 October 2021
Agenda – 18 May 2022 (Note: The minutes of 18 May 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
No meetings of the following were held during this triennium:
- Ngati Waoku
- Tapuika
- Raukawa Charitable Trust
Agendas and minutes of the following are available from the Bay of Plenty Regional Council:
- Rotorua Te Arawa Lakes Strategy Group
- Tarawera Awa Restoration Strategy Group
- Te Maru O Kaituna
