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Official Information Request - Representation Review

Date:
Categories:
Official Information Requests

Sent: Friday, 28 January 2022 3:43 pm
Subject: LGOIMA request - representation review

I refer to your online Official Information request of 19 December 2021 regarding information on workshops, forums, information sessions, briefings, meetings etc held regarding the 2022 representation review and respond below as per your request:

The date, time, location, duration, attendees, the main discussion topic and reference material provided to attendees, any decisions made and/or direction given, costs (including staff costs).

Attached is a schedule of forum, meetings, information sessions etc. containing the above information, along with the associated attachments.

Note: For meetings/forum the only cost involved is catering where applicable. Council does not record staff time spent at meetings, forums, information sessions etc; this is carried out as part of the usual business work of staff. Your request in relation to staff time is therefore declined under section 17(e) of the Local Government Official Information and Meetings Act ‘the information requested does not exist’.

Can you also provide any advice received by or requested by council regarding co-governance, and any analysis done by council regarding co-governance.

Refer to the Council website for the report and decision regarding Māori Wards. Work on the possibilities of co-governance is ongoing. At this stage no advice has been requested or received by Council.

Can you also provide any advice received by or requested by council regarding the formula for calculating seats for both the Māori electoral population and the general electoral population and any analysis done by council regarding the Māori electoral population and the general electoral population.

Refer to the attached presentation for the Elected member Forum #3 on 19 July 2021 and the report to the Strategy Policy & Finance Committee on 16 November.

The formula for calculating seats is provided in the Local Electoral Act 2001. The populations for the Māori Electoral Roll and General Electoral Roll are provided to all territorial authorities via the Local Government Commission.

Were any other groups representing the Māori electoral population invited to attend these Workshops, Forums, Tatau o Te Arawa and if not why not.

Forums are held with elected members and Te Tatau o Te Arawa members only. General public are not invited to elected member Forum. See comment below regarding Māori organisations.

Were any groups representing the General electoral population invited to attend these Workshops, Forums, Information sessions, Briefings, Meetings and if not why not.

500+ community groups and/or associations (general and Māori) were provided with awareness material, directing them to Council’s Let’s Talk platform for more information and an opportunity to undertake a survey, along with advice of the online information sessions.

Does council consider Māori as a community of interest?

Does Council consider non-Māori as a community of interest?

Council has determined that the proposed representation models provide effective representation of communities of interest within the district. This necessarily includes both Māori and non-Māori.

Refer to the Council website for the report and decision regarding Māori Wards, which sets out the reasons for adopting Māori Wards.

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