Extraordinary meeting of Infrastructure and Environment Committee
An extraordinary meeting of the Infrastructure and Environment Committee will be held on Wednesday [13 September 2023] to provide an update on the Rotorua Museum project.
Elected members will receive an update on the establishment of a building governance group to support the construction phase for Te Whare Taonga o Te Arawa/Rotorua Museum.
Last month the Committee confirmed its intention to proceed with the strengthening of Te Whare Taonga, subject to a number of conditions, including that staff were to negotiate a construction contract and project management approach that sufficiently de-risks the project and a progressive approach to construction.
It is recommended that a project steering group be established specifically for the construction aspects of the project (the “Building Governance Group”) and that the group include relevant staff – Gina Rangi (executive sponsor) and Thomas Collé,(General Manager Corporate Services) – and three independent, highly experienced construction specialists (Ray Cook, Mike Romanes and Will Smith).
In addition, it is recommended that the Infrastructure and Environment Committee approve an elected member as an observer on its behalf (committee chair, Cr Karen Barker). This person is responsible for understanding the project on behalf of the committee and communicating back to Councillors, providing a Councillor perspective to the Project Sponsor and being a champion for the project to stakeholders and the broader community. It is recommended that the committee chair Cr Karen Barker be appointed.
The Building Governance Group would provide strategic direction and decision-making to ensure successful delivery of the construction aspects of the project. The group’s main tasks would be to recommend a suitable contractor procurement strategy and the successful contractor; oversee variation and extension of time claims, within the approved contingency; oversee scope and quality changes that do not breach funding agreements or jeopardise project objectives and benefits; oversee time extension claims that do not significantly compromise overall delivery of timeframes.
Go to p6 of the meeting agenda to view the full report on this matter.