Sent: Wednesday, February 14, 2024 3:01 PM
Subject: Official Information request - Ngati Whakaue Gifted Lands/Reserves Protocol Committee - agendas/minutes 2006-2019
I refer to your LGOIMA request of 17 January 2024 regarding the Ngāti Whakaue Gifted Reserves Protocol Committee, and respond below to your requests:
For the period January 2006 to September 2019 please provide the Agendas and Minutes for all “Ngati Whakaue Gifted Reserves Protocol Committee” meetings.
Attached are the following documents:
1_Agenda - Ngati Whakaue Gifted Reserves Protocol - 15 March 2006 (ECM_1290090)
2_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 28 November 2006 - including minutes of 15 March 2006 (ECM_1343701)
3_Minutes - Ngati Whakaue Gifted Reserves Protocol Meeting - 28 November 2006 (ECM_1344411)
Note: Agenda – Ngati Whakaue Gifted Reserves Protocol Meeting – 14 March 2007 – cannot be located
4_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 27 November 2007 - including minutes of 14 March 2007 (ECM_1371868)
5_Minutes - Ngati Whakaue Gifted Reserves Protocol - 27 November 2007 (ECM_1378297)
Note: Agenda – Ngati Whakaue Gifted Reserves Protocol meeting – 26 June 2008 – cannot be located
6_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 26 November 2008 - including minutes of 26 June 2008 (ECM_2188305)
7_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 30 April 2009 - including minutes of 26 November 2008 (ECM_2551459)
8_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 7 December 2009 - including minutes of 30 April 2009 (ECM_3364334)
9_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 31 May 2010 - including minutes of 7 December 2009 (ECM_1965593)
10_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 4 October 2010 - including minutes of 31 May 2010 (ECM_2237918)
11_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 11 April 2011 - including minutes of 4 October 2010 (ECM_2300404)
12_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 29 November 2011 - including minutes of 11 April 2011 (ECM_2384928)
13_Agenda - Ngati Whakaue Gifted Reserves Protocol meeting - 10 May 2012 - including minutes of 29 November 2011 (ECM_2436717)
14_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 11 September 2012 - including minutes of 10 May 2012 (ECM_2504047)
15_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 11 March 2013 - including minutes of 11 September 2012 (ECM_2578700)
16_Agenda - Ngati Whakaue Gifted Reserves Protocol Extraordinary Meeting - 28 June 2013 - including minutes of 11 March 2013 (2612819)
17_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 6 December 2013 - including minutes of 28 June 2013 (ECM_2708122)
18_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 10 April 2014 - including minutes of 6 December 2013 (ECM_2749123)
19_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 19 November 2014 - including minutes of 10 April 2014 (ECM_2837535)
20_Minutes - Ngati Whakaue Gifted Reserves Protocol Meeting - 19 November 2014 (ECM_2842846)
21_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 7 May 2015 (ECM_2893069)
22_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 30 October 2015 - including minutes of 7 May 2015 (ECM_2957322)
23_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 7 March 2016 - including minutes of 30 October 2015 (ECM_3002909)
24_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 15 August 2016 - including minutes of 7 March 2016 (ECM_3061893)
25_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 8 May 2017 - including minutes of 15 August 2016 (ECM_3144871)
26_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 25 October 2017 - including minutes of 8 May 2017 (ECM_3234621)
27_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 25 June 2018 - including minutes of 25 October 2017 (ECM_3321667)
28_Agenda - Ngati Whakaue Gifted Reserves Protocol Extraordinary meeting - 30 July 2018 (ECM_3342131)
29_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 28 November 2018 - including minutes of 25-6-2018 and 30-7-2018 (3390025)
30_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 8 April 2019 - including minutes of 28 November 2018 (ECM_3431148)
31_Agenda - Ngati Whakaue Gifted Reserves Protocol Meeting - 25 September 2019 - including minutes of 8 April 2019 (ECM_3500903)
Please provide the Council meeting minutes where this committee was established.
The Gifted Reserves Protocol was negotiated over two years between Council and Ngāti Whakaue (represented by Pukeroa Ōruawhata Trust). It was approved by Council in 1996. Attached (item 32) is an extract from the agenda of the Parks, Recreation and Community Services Committee meeting in June 1996, along with an extract from the minutes, approving the draft Protocol. The Protocol says that ‘it is desirable that there be casual or other regular meetings (at least six monthly) between representatives of the parties … to discuss or report upon the said reserves and any future planning for the same’. The Gifted Reserves Protocol Committee is how the ‘casual or regular’ meetings occur.
Please outline or provide the general and special directions given in relation to the affairs of the committee by council.
The Protocol was approved in 1996 for the ongoing management of the Ngāti Whakaue gifted lands, which includes: the Lakefront Reserve, Government Gardens, Sanatorium Reserve, Kuirau Park, Arawa Park, Cemetery Reserve, Town Belt, Municipal Reserve, Pukeroa Reserve, Medical Officers Reserve, and Froude Street Reserve.
Please provide the guidelines/policy or rules of who determines the non-elected membership of the committee.
The non-elected membership (non-Council members) are appointed by Pukeroa Oruawhata Trust. You would need to contact Pukeroa Oruawhata Trust for their guidelines/policy or rules (if any).
