Official Information Request - Protocol meetings
Sent: Wednesday, 31 August 2022 2:45 pm
Subject: Official Information request - Protocol meetings
I refer to your online Official Information request of 19 August 2022 for the following information regarding Protocol meetings held this triennium (starting 12/10/19):
- Date of meeting
- Attendance record
- Reason for meeting occurring
- Topics discussed
- Decisions/directions/instructions passed to council staff in or as a result of the meeting
- Any guidelines/standards under which these meetings occur
With reference to bullet point 6, Council has established a number of memorandum of understanding/protocols with iwi. There are current agreements with the following iwi:
- Ngāti Rangiteaorere
- Ngāti Rangiwewehi
- Ngāti Waoku
- Ngāti Whakaue Gifted Reserves
- Tapuika
- Tūhourangi
Copies of these memorandum of understanding/protocol agreements are attached.
In addition, there are protocol/agreements regarding the care of taonga/wāhi tapu with:
- Kauae Cemetery Trust Board
- Pukaki ki Rotorua Charitable Trust
Copies of these documents are attached. Note: The Kauae Cemetery Trust Board document is not an agreement, it is a Court Order.
We also have joint management / co-governance relationships (per settlement legislation) with:
- Raukawa Charitable Trust
- Te Arawa River Iwi Trist (TARIT)
Copies of these documents are attached.
Finally, there are co-governance committees that RLC participate in. However, these are joint committees of RLC and BOP Regional Council; they are established by legislation and not pursuant to an agreement between RLC and iwi:
- Rotorua Te Arawa Lakes Strategy Group
- Tarawera Awa Restoration Strategy Group
- Te Maru O Kaituna
Ngāti Rangiteaorere
Agenda/Minutes – 16 March 2021
Agenda/Minutes – 17 August 2021
Agenda – 30 March 2022 (Note: The minutes of 30 March 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
Ngāti Rangiwewehi
Agenda/Minutes – 8 July 2020
Agenda/Minutes – 20 May 2021
Agenda/Minutes – 18 November 2021
Agenda – 30 August 2022 (Note: The minutes of 30 August 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
Ngāti Whakaue Gifted Reserves
Agenda/Minutes – 7 October 2020
Agenda/Minutes – 2 June 2021
Agenda – 30 May 2022 (Note: The minutes of 30 May 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
Tūhourangi
Agenda/Minutes – 4 March 2020
Agenda/Minutes – 3 March 2021
Agenda/Minutes – 1 November 2021
Agenda – 9 May 2022 (Note: The minutes of 9 May 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
Kauae Cemetery Trust Board
Agenda/Minutes – 2 September 2020
Agenda/Minutes – 7 May 2021
Agenda/Minutes – 30 November 2021
Agenda – 14 June 2022 (Note: The minutes of 14 June 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
Pukaki ki Rotorua Charitable Trust
Agenda/Minutes – 17 September 2020
Agenda/Minutes – 15 February 2021
Agenda – 13 October 2021 (Note: The minutes of 13 October 2021 will not be finalised and adopted until the next meeting yet to be scheduled)
Te Arawa River Iwi Trist (TARIT)
Agenda/Minutes – 30 July 2020
Agenda/Minutes – 20 April 2021
Agenda/Minutes – 11 October 2021
Agenda – 18 May 2022 (Note: The minutes of 18 May 2022 will not be finalised and adopted until the next meeting yet to be scheduled)
No meetings of the following were held during this triennium:
- Ngati Waoku
- Tapuika
- Raukawa Charitable Trust
Agendas and minutes of the following are available from the Bay of Plenty Regional Council:
- Rotorua Te Arawa Lakes Strategy Group
- Tarawera Awa Restoration Strategy Group
- Te Maru O Kaituna
You have the right to seek an investigation and review by the Ombudsman of this decision. The Ombudsman’s Office can be contacted by calling 0800 802 602, emailing info@ombudsman.parliament.nz, online at www.ombudsman.parliament.nz, or by post to The Ombudsman, PO Box 10152, Wellington 6143.
Publication of responses to LGOIMA requests
Please note: Our LGOIMA responses may be published on the Rotorua Lakes Council website after they have been responded to, with requesters’ personal details withheld. If you have any concerns about this please contact the Council on info@rotorualc.nz.
Regards
Craig Tiriana Manahautū Te Tira Hautū | Deputy Chief Executive, Chief Executive’s Group |
