From Strategy, Policy & Finance Committee meeting



15 April 2021

Council's Strategy, Policy & Finance Committee met today. See a wrap-up of discussions, presentations and decisions made below - 

Deliberations on Draft Open Space Level of Service Policy

Following consultation on a proposed policy, the Committee today passed a recommendation to the Full Council that the draft policy be adopted, with changes proposed following consultation.

The Open Space Level of Service Policy will guide requirements for open space, including within new development areas, and will provide guidance to assess the suitability of existing open space against standards outlined in the policy, to ensure the district’s open space network is fit for purpose.

In addition, the Policy is intended to:

  • Provide clarity on what we want to achieve from our Open Space network;
  • Provide certainty to Council, developers and the community on future provision;
  • Ensure an integrated approach with walking, cycling, stormwater etc;
  • Provide the rationale for financial contributions;
  • Provide the link between the purpose of the reserve and how we maintain it;
  • Ensure alignment with Council’s strategic direction including the Housing and Thriving Communities Strategy and Sport and Recreation Strategy.

The policy aims to ensure that open spaces are accessible to all, that the open space network is connected, protected and enhanced and that it delivers great outcomes in partnership with Te Arawa and the wider community.

Once a policy is adopted the next steps will be to develop a network plan which will look at the existing network and review alignment with the new policy.

See the report on this matter HERE (p14 of the meeting agenda). The report includes the draft policy with tracked proposed changes shown.

Community Funding Investment Policy Review 

The committee considered a paper outlining a review of and proposed amendments to Council’s Community Funding Investment Policy, to support Council decision-making for allocation of grants and subsidies supporting contribution of community sectors towards achieving the Rotorua 2030 vision and goals.

Council’s Community Funding Investment Policy includes Partnership Agreements, Community Grants, Neighbourhood Matching Fund, and Te Rākau Tū Pakari Fund.

The review is part of ongoing efforts to improve the policy and outcomes for the community.

The purpose of the policy is to improve equity and overall transparency of funding practices, and helps ensure Council’s investment is strongly aligned with Council’s 2030 goals. Current Partnership Agreements and Community Grants are distributed three yearly and are coming to the end of the current three-year period. Amendments to the existing Community Funding Investment Policy will guide the implementation of the 2021-2024 funding schedule and distribution of these grants.

Key proposed policy amendments including an integrated approach to all of Council funding, bring administration of Community Grants back in-house (which would free up nearly $14,000 currently being paid for outsourced administration, for allocation to the community). It was also proposed that the minimum level of Community Grants be lifted to a range from $3000 - $5000 (currently $1000 to $5000) and community safety has been added to the policy objectives.

The committee resolved to recommend that Council adopts the Draft Community Funding Investment Policy, with amendments as recommended, excluding the proposed change to the Community Grants fund range which will remain $1000 to $5000.

The Committee is also recommending the Te Rākau Tū Pakari Fund (economic recovery fund) close in September 2021, one year after its commencement.

The recommendations from the committee will go to the Council for decision-making.

The amount of money to go into the various funding pools will be finalised as part of Long-term Plan decision-making. Work to create awareness about the funds and education relating to applying for funds will follow.

See the report on this matter HERE (p36 of the meeting agenda)

View the presentation slides related to this matter HERE

2021 waste assessment

The Committee agreed to refer the district Waste Assessment 2021 to Council for approval as required by the Waste Minimisation Act (WMA) 2008.

The Waste Minimisation Act 2008 (WMA) requires Rotorua Lakes Council to consider and adopt a Waste Management and Minimisation Plan (WMMP) to enable the effective and efficient management and minimisation of waste within the district. WMMPs must be reviewed at least every six years.

Rotorua disposes of 15,000 tonnes of municipal waste to landfill [annually] 56% of which is food and green waste, and more than 10% of which is other divertible materials.

Rotorua also produces 5,500 tonnes of recyclable materials via municipal collection.

5,000 tonnes of green waste, 1,200 tonnes of concrete and 9,500 tonnes of bio-solids are collected at the landfill recycling area or the wastewater treatment plant. These materials are diverted from landfill via recycling, reprocessing or composting.

Projected growth in the district will increase demand for Council’s waste services and changes in waste and climate change regulations, plus new demand for sustainable services and circular economy, would require investment in new services and initiatives for improved compliance and environmental outcome.

To meet the future demand, this waste assessment has four major goals for Rotorua’s waste services:

  • Create awareness on waste hierarchy for waste minimisation;
  • Reduce harmful effects of waste on environmental and public health;
  • Facilitate transition to circular economy in waste management;
  • Consider climate change mitigation in waste services planning.

These goals are supported by five targets:

  • 30% reduction in municipal waste to landfill;
  • Reduction in recycling contamination from 22% to 12%;
  • Contamination-free glass collection;
  • 60% reduction in kerbside food waste to landfill;
  • 60% reduction in kerbside green waste to landfill.

The waste assessment outlines actions and options to meet these goals and targets.

The most important option is the diversion of putrescible (food and green) waste from landfill, which has the potential to divert up to 50% of waste to landfill, under ideal conditions, and drive both waste minimisation and greenhouse gases abatement goals, while providing a massive boost to Rotorua’s transition into circular economy.

See the report on this matter HERE (p67 of the meeting agenda)

See the assessment document HERE

Statements of Intent for CCOs

The committee discussed the draft 2021/22 Statements of Intent for Council Controlled Organisations (CCOs)  InfraCore Limited, Rotorua Regional Airport Limited and Rotorua Economic Development Limited which were presented for feedback.

The CCOs are required to have a statement of intent in place by 30 June of each year. These are drafted in response to a Letter of Expectation (LOE) issued to each CCO by Rotorua Lakes Council, outlining council’s requirements and expectations from that CCO over the coming 3 years.

The Strategy, Policy & Finance Committee passed a recommendation to Council to submit agreed comments, as discussed during the meeting, on the draft Statements of Intent to the CCOs.

View the report on this matter HERE (p71 of the meeting agenda). The report includes the draft Statements of Intent.

Waikato regional council Long-term Plan

Waikato Regional Council representatives presented to the Committee on the council’s proposed 2021-31 Long-term Plan. Part of the Rotorua district sits within the Waikato Regional Council region.

View the presentation slides HERE


Read the full agenda HERE on Council’s website

View the recording of the livestreamed meeting on Council’s YouTube channel HERE

Page reviewed: 15 Apr 2021 4:00pm