Updates from Operations & Monitoring Committee



3 September 2020

Public consultation on Council’s draft Rotorua Climate Action Plan has received unanimous support from the Operations & Monitoring Committee today.

The draft plan, developed following input from previous community consultation, sets out proposed targets and actions

Rotorua Lakes Council committed to the UN Global Compact – Cities Programme in 2015 and the following year developed a Sustainable Living Strategy which references the need to address climate change.

In 2018 Mayor Chadwick committed to the Global Covenant of Mayors for Climate and Energy and since then Council has undertaken work to assess its own and the district’s carbon footprints, the latter alongside Bay of Plenty Regional Council. Climate risk and vulnerability assessments have also been undertaken. As part of the commitment to the Global Covenant of Mayors, Council must submit a climate action plan by February 2021.

The goal is to position Rotorua for upcoming changes in a low-carbon economy and ensure a resilient community that adapts to climate changes that may be unavoidable.

Council is already actively addressing issues relating to climate change in a variety of ways, including infrastructure planning, and will support others, including iwi, to support initiatives led by others, the Operations & Monitoring Committee was told today.

The draft plan proposes Rotorua adopts an emissions reduction target that aligns with the New Zealand national target, ie:

  • A reduction in non-biogenic emissions, mostly carbon dioxide, to net zero by 2050;
  • A reduction in biogenic methane emissions of 24-47% by 2050, compared to 2015/16 baseline;
  • An interim target for 2030 to reduce non-biogenic emissions by 30% and biogenic methane by 10%, compared to 2015/16 baseline.

The draft plan identifies mitigation and adaptation themes and sets out proposed actions against goals related to these, a report to the Committee explains.

Climate mitigation refers to actions which aim to reduce our GHG emissions through energy efficiency, emission reduction and other conservation initiatives with five key groupings identified for potential emissions reduction actions – buildings and energy systems; transportation and urban form; consumption and waste; leadership, advocacy and economic opportunity; natural environment and rural economy.

Climate adaptation refers to actions which anticipate the impact of changes in climate, and aim to reduce our community’s vulnerability and increase its resilience to those changes. Proposed climate adaptation actions may be grouped under the themes: infrastructure; people and communities; natural environment; economy; and governance, leadership and advocacy.

The committee heard that previous engagement received input from a variety of stakeholder groups and individuals who would be contacted again and the wider community would be able to submit online feedback. Council staff will also present to groups on request.

Go to p28 of the meeting agenda to view the full report on this matter.

View the draft Rotorua Climate Change Action Plan – Mahere Tauhohe Huarere – at THIS LINK

View the presentation slides related to this matter at THIS LINK

You can go directly to this portion of the livestreamed committee meeting via THIS LINK

Vote of confidence in council tendering process and staff

Meeting chair Councillor Mercia Yates moved a vote of confidence in Rotorua Lakes Council’s tendering processes and the professionalism of staff involved.

She explained this followed the matter of tendering and decision-making processes being raised last week and subsequently discussed in confidential. It was important for staff, contractors, funders and the general public to know Council was, in fact, confident that these processes were robust and decisions were made in the overall best interests of the district, Cr Yates said.

Regarding a lighting contract that was referenced last week, she said a significant portion was funded by Waka Kotahi (NZ Transport Agency) which required Council to adhere to stringent procurement practices.

Cr Yates moved that: the Operations & Monitoring Committee has confidence in the organisation’s tendering processes and acknowledges the professionalism of staff involved.

The motion, which was seconded by Cr Trevor Maxwell, was passed, with councillors Peter Bentley and Reynold MacPherson voting against.

Updates from the monthly Operations Report

Eastside Locality Planning: Council has been working with Tatau Pounamu Collective (TPC) to develop a draft Eastside Structural Wellness Plan for wider community input. The aim has been to develop a plan that is accessible and connects readers with what it means for them.  Communication/engagement plan is being finalised in partnership with TPC, resulting in a broader range of networks and ensuring the partnership approach is demonstrated within the communication/engagement process.  It is likely Council will lead this process with stakeholders the plan may impact on directly e.g. Gee Road landowners, Ngāti Whakaue Tribal Lands Trust, Ngāpuna industrial/businesses, landowners near the lake. Find out more at THIS LINK on Council’s website

Community Resilience Fund: Council’s Community Funding Investment Policy has been amended to include the new one-off community resilience fund of $1 million in the current Annual Plan. Information is being provided across the district’s wide range of community and iwi groups via email, social media and through workshops. Information and application forms have been developed. The committee identified to consider and approve applications is expected to meet to consider/ approve first applications in September. Find out more at THIS LINK on Council’s website

Aquatic Centre:  Work is getting underway on renovation of the 50m outdoor pool with upgrade components delivered in July and the construction contract approved by Council in August. Design is continuing for refurbishing the entry foyer and changing rooms at the Aquatic Centre and procurement planning for the design and construction of a ‘bomb’ pool is underway. Procurement planning for procurement of a new pool hall ventilation is also underway. Find out more at THIS LINK on Council’s website

Housing plan being finalised: Public engagement on the draft framework has been undertaken, concluding mid-August. Public meetings held in July were attended by approximately 40 people with a range of perspectives. A hui at Tamatekapua at Ōhinemutu in late July was attended by 28 people. Feedback was also received from rangatahi through Te Waiariki Purea Trust, from a range of central government agencies at a meeting on 29 July and via Council’s consultation platform Let’s Talk/Korero Mai. Work is now underway to finalise the framework. Find out more at THIS LINK on Council’s website

Healthy homes: Sustainability Options has been providing independent home performance advice to support warm healthy homes across Rotorua communities for the last three years. During the last 12 months they continued to exceed their contract expectations (100 homes per annum) which is particularly notable given the period of COVID19 lockdown occurred during peak demand months when home visits had to be curtailed. View the Rotorua Home Performance Advisory Service report at THIS LINK on Council’s website

Pukehangi Plan Change (Plan Change 2) update: The hearing is scheduled for the week starting 14 September 2020 and council hearing reports and evidence are available on Council’s website. The most significant issue for the commissioners to consider includes management of stormwater and downstream flood risk and significant work on stormwater modelling has been undertaken to address this. Other issues for consideration include protection of cultural values, water quality and impact on the road network. As the plan change is being processed under the Streamlined Plan Process, the next major step will be for the Hearing Commissioners to provide their recommendations back to the Minister.  Their report is due with the Minister by 8 December 2020 and the Minister’s decision about whether the area should be rezoned and the rule framework which will guide the development of the area is expected early next year. Find out more at THIS LINK on Council’s website

Renewed interest in maara kai/community gardens: Council staff have updated several community maara kai/community garden agreements with relevant community groups. The Aspen Place, Scott Avenue and Wrigley Road Reserve gardens have all had restored community interest. Manuka Crescent and Spencer Road gardens continue to be well looked after and providing a variety of produce and social connection for the neighbourhood.

Local parks highly valued: More than 200 people took a recent community survey to help council understand how people use and value our local parks and reserves. While final analysis is yet to be undertaken, the initial feedback was local parks were highly valued and, on average, respondents used their park a few times a week. Walking and/or cycling, using the playground and playing sport were the main activities undertaken and 85% of respondents said they felt safe using local parks and reserves.

Playground renewals continue: Playground renewals at Haumoana Reserve and Pererika Street are completed. Warwick Street, Rowi Street, Raniera Place, Matahi Spit and Reporoa are all well underway with completion due this month (September). Council staff are working with the Lakes Community Board and the Te Tahuna Trust on planning for the renewal of the Hinehopu/Tamatea Street playground at Lake Rotoiti.

Lakes infrastructure upgrades: The hard stand at the top of the Otaramarae boat ramp has been replaced and extended to improve access to the boat ramp from the vehicle standing area, and the Komuhumuhu/Gisborne Point West Reserve boat ramp and jetty upgrade at Lake Rotoiti is finished. The on land retaining and landscaping works continue, as well as consultation to provide cultural interpretation. Meanwhile, the start date for the Tarawera Landing toilet upgrade was delayed slightly but work is now well underway.

Safe Ways to School Survey: This survey will be undertaken in Term 4 and will provide an opportunity for school communities to have a collective voice and identify barriers on their local network that prevent them choosing alternate modes of transport for their daily commute to and from school.  The schools selected this year are Selwyn, Western Heights Primary, Kaitao Intermediate.  The survey results will be presented at a stakeholder meeting for consideration of future safe system implementation that is required.

Go to p6 of the meeting agenda HERE to view the full Operations Report

Today’s meeting was livestreamed and you can access the recording via THIS LINK on Council’s website or via Council’s YouTube channel.

You will also find the meeting agenda and related documents at the above link, including presentation slides.


Page reviewed: 03 Sep 2020 5:00pm