On the agenda

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10/04/2019 3:45:00 p.m.

10 April 2019

A community information/consultation document to help Council finalise the annual plan for 2019/20 will be considered by elected members tomorrow.

If approved by the Full Council tomorrow [Thursday 11 April], the document will become publicly available on Monday, 15 April.

The 2019/20 financial year is year two of the 2018-28 Long-term Plan (LTP) and the information/consultation document will share information and updates on key projects and seek feedback on one item, a proposal looking to change the way Council delivers its wastewater services.

Feedback will be used to help finalise the annual plan (budget) which will be adopted in June.

Overall things have not significantly changed since Council adopted the LTP, however challenges like sourcing of external funding, Council’s ongoing commitment to engagement and partnering, the condition of assets, and lengthy resource consenting processes have impacted on what has been achievable in year one (2018/19). This will result in changes to overall timing of some planned work and in some cases, changes to costs. These issues have been considered by elected members for inclusion in the information/consultation document following workshops in February and March.

All feedback will be presented to Council in late May/June for final consideration. A final plan is to be adopted by the end of June, ahead of the new financial year which starts 1 July 2020.

The key projects summarised in the information/consultation document are significant to the overall delivery of the 2018-28 LTP and were consulted on when the LTP was developed. Council continues to be committed to the delivery of the LTP and in addition proposes considering an alternative method of service delivery for wastewater services. This is significant as it concerns major network infrastructure assets and needs to be signalled and consulted on with the community.

The information/consultation document will be available in a printable form and as an interactive digital format.

Feedback options:

  • Online at Council’s feedback portal rotorualakescouncil.nz/Letstalk.
  • Written feedback (to be received by Council by 17 May 2019).
  • Council’s Facebook page.
  • Attend one of two conversational café-style events where you can join Councillors and Council staff in discussion and have your views and feedback documented. Events will be held 7 May (4-6pm at Rotorua Lakes Council) and 9 May (5-7pm at Te Aka Mauri).

Annual Plan timeline:

  • Approve information/consultation document 11 April 2019
  • Information/consultation document available online 15 April 2019
  • Public feedback opens 15 April 2019
  • World Café feedback sessions 7 & 9 May 2019
  • Feedback closes 17 May 2019
  • Final Annual Plan recommendations made 13 June 2019
  • Adoption Annual Plan 27 June 2019

The LTP

Council’s 2018-28 Long-term Plan, a 10-year plan that connects the district’s 2030 vision to action and invests in work programmes and projects for the benefit of our community, based around five key themes:

  • Reviving our facilities
  • Environmental sustainability
  • Growing our district
  • Keeping the foot on the pedal of progress
  • Funding and delivery

The Long-term Plan (LTP) was adopted in June 2018 following community consultation and includes significant investment in maintaining, renewing and improving key infrastructure like roads, stormwater, wastewater networks and schemes, water supplies and sports, recreation, community and cultural facilities.

Go to the Full Council hui/meeting agenda to view the full report on this matter. This is the only matter on the agenda.

Strategy, Policy & Finance Committee hui/meeting

Prior to the Full Council meeting there will be a meeting of the Strategy, Policy & Finance Committee which will receive an update on preparation of the 2019 Pre-election Report.

A pre-election report is a legal requirement to be published in the lead-up to the 2019 election.

The 2019 pre-election report will be Rotorua Lakes Council’s third publication. The introduction of a pre-election report was one of the requirements added to the accountability framework as part of the 2010 package of amendments to the Local Government Act.

The 2019 pre-election report is to be published no later than 2 August 2019.

In addition there have been changes driven from the Local Government Regulatory Systems Bill which received royal assent on 20 March and consequently all provisions took effect on and from 21 March. This now places a greater role and responsibility onto the chief executive in regard to local elections.

Local Government Act 2002 Section 42 (da) has been added to state:
(da) facilitating and fostering representative and substantial elector participation in elections and polls held under the Local Electoral Act 2001

Developed and published by the chief executive rather than elected members, the purpose of the pre-election is to stimulate informed debate about local authority funding and expenditure issues during local election campaigns. It acts as a reporting mirror for the financial strategy, detailing meeting targets and staying within set limits.

The pre-election report also serves as an opportunity to inform the community how the council is performing and what it expects to do in the coming three years. It should be considered a tool to encourage potential candidates to stand and to encourage the community to get out and vote.

Go to p13 of the hui/meeting agenda to view the full report on this matter

Also on the agenda

Election and communication protocols for elected members – go to p16 of the hui/meeting agenda to view the full report on this matter.

Assessment of water and sanitary services – go to p24 of the hui/meeting agenda to view the full report on this matter

There are also two confidential matters for the committee’s consideration: approval to purchase land along the former eastern arterial alignment route and fee increases proposed by the lessees of Waikite Valley Thermal Pools, Springs n Spa. These matters are being dealt with in confidential under the relevant sections of the Local Government Act.

Tomorrow’s Strategy, Policy & Finance Committee and Full Council meetings are open to the public and will also be livestreamed. The committee meeting started at 9.30am and the Full Council meeting, which is expected to be brief, is scheduled to start at 1pm.

Livestreaming and the meeting agendas can be accessed at THIS LINK on Council’s website

Page reviewed: 10 Apr 2019 3:45pm