On the Agenda

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6/03/2019 3:00:00 p.m.

6 March 2019

Swimming and ukelele lessons, road and biking safety and sports activities are all on the agenda at Sunset Primary School as part of Rotorua Lakes Council’s Child Equity Programme Pilot.

 A number of organisations are coming on board to contribute to the programme and provide access to activities for Sunset students.

Ideas from Year 5 students about activities for 2019 are also informing planning and programme development.

An update on the programme is included in the Operations Report being tabled at tomorrow’s Operations & Monitoring Committee meeting.

The school will access the free Making a Difference Swim Programme at the end of term one which caters for children in Years 3 to 6 and Council’s sustainable transport team will deliver its free road and bike safety education programme. Council staff are also helping the school to apply for Bikes in Schools funding for a fleet of bikes, helmets, storage and a community bike track.

A presentation and application has been made to the Ngati Whakaue Education Endowment Board to seek partnership and financial support for aspects of the programme and Council staff have negotiated the Graeme Dingle Foundation’s Kiwi Can leaders running sport and recreation activities during the school lunch break twice a week.

Ukulele tuition is also to be offered and an application for a class set of ukuleles has been made to the New Zealand Ukulele Trust. The Kiwileles programme will develop the school’s first ukulele orchestra and will teach the children how to play an instrument, read music and sing in harmony. The aim is for the school orchestra to work towards attending the national Ukulele Festival in Auckland in November 2019.

Meanwhile, work with the Ministry for Social Development and Te Waiariki Purea Trust will enable access to school holiday programmes for 20 Sunset students in April and July.

Discussions are also underway with other parties regarding potential participation in the programmes and the school is working with Council’s open spaces team to contribute to improving and increasing community access to recreation activities through initiatives like marking of the school field for athletics, touch, rugby and soccer. The school is also applying for funding to cover team uniforms and sports fees to enable students to participate in a wider range of sports activities.

Council staff see a clear link between the Child Equity Programme and Rotorua Working Together Forum’s “Rangatahi Engaged in Positive Pathways” project.

The Rotorua Working Together Forum was established to support a community-led approach towards solving problems that have broad concern across the Rotorua community and membership includes community organisations, non-government organisations, and local and central government agencies. The specific aims of the rangitahi project were to explore opportunities towards a ‘whole of community’ collaborative approach to reducing and ideally eliminating exclusions, truancy and disengagement of rangatahi from schools.

See p22 of the Operations & Monitoring Committee meeting agenda for a snapshot summary of a recommendations report which followed research, data analysis and focussed engagement. Working groups are now establishing across key areas.

Go to p13 of the November 2018 Strategy, Policy & Finance Committee meeting agenda to view the initial report presented to elected members about this programme. View the presentation that accompanied the verbal presentation at this link. The November committee meeting was livestreamed and can be viewed on Council's YouTube channel.

Other updates from the Operations Report

Lakefront development: A cultural impact assessment is underway. This is required for resource consent for stage 1 (the lake edge and structures) and as the timing for the resource consent may take longer than anticipated the project team is looking to move on to preparing detailed designs for stage 2 (playground and toilets and Tutanekai Street), stage 3 (cycle path and terracing) and stage 4 (Memorial Drive carparking plaza). An Ecological Impact Assessment concluded that with recommendations, the lakefront project will have positive effects on the ecological environment.

Forest developments: Works on Long Mile Rd have begun with local contractor Campbell Infrastructure securing the tender, starting from the Tarawera Rd end and progressing along in stages to minimise disruption for Tokorangi Forest users. The first stage of development on Long Mile Rd is expected to be completed by early November 2019 with works on Forest Hub 2 (further along Tarawera Road on the way to Tikitapu) projected to begin in April.

ReoRua: Te Tatau o Te Arawa has completed phases one and two of the Rotorua ReoRua initiative with phase one focussed on increasing the visibility and impact of Rotorua ReoRua and bringing together existing resources and phase two involving engagement to identify community aspirations, and a strategy to achieve those. Te Tatau is currently developing the third phase which will look at ensuring the ongoing sustainability of the Rotorua ReoRua strategy.

2019 Election preparations: Planning is underway for the 2019 Local Authority Elections on 12 October. Nominations open 19 July and close 16 August and voting documents are scheduled for delivery 20 September.

Community grants: The Neighbourhood Matching Fund is open to community groups year-round to apply for small grants valued at less than $5000. The large grant, of up to $20,000, is open for applications twice a year and is currently open for applications, until 21 March 2019. To date this financial year 11 community funding applications valued at approximately $53,000 have been successful.

Carbon Footprint: Following presentation of Council’s Carbon Footprint in November, AECOM has been appointed to undertake the next stages of the Rotorua climate change action planning process and is modelling Rotorua’s greenhouse gas emissions to help develop draft emission reduction targets for the district. These will provide a starting point for adaptation and mitigation workshops with staff and elected members in March.

Emergency management: A final draft of a multi-agency evacuation response plan for the Ngongotaha community is being developed in collaboration with other emergency services and Bay of Plenty Regional Council and is expected to be finalised in March. This work addresses one of the recommendations in the Independent Review Report following the flooding of April 2018. Work is also progressing on community response plans for the Mamaku and Lake Tarawera communities.

Sports fields review highlights gaps: A sports field supply and demand study has highlighted gaps in supply, mainly for training purposes, and identified where the best investments could be made to increase capacity. The Study, in conjunction with a Stadium upgrade programme and the Smallbone Sports Hub, has identified a need for a wider look at the Smallbone/Westbrook/Ray Boord sports precinct. Following expressions of interest to carry out this work, selected suppliers were invited to submit proposals and Sport NZ is keen to participate and if necessary contribute.

Trees being assessed: An arboriculture contractor team from Asplundh is assessing 6000 trees across the district and as at 1 February had inspected a total of 3900 trees, identifying priority trees in Tihi Rd and Sala St which have already been attended to. The inspection work is continuing.

Fordlands revitalisation: Council is engaging with the Fordlands community, including the community association and schools, to identify and prioritise improvements through the neighbourhood reinvigoration project. Staff are working closely with the strategy team to co-ordinate with the Child Equity Programme and with infrastructure staff in relation to urban cycleway to leverage off other initiatives and potential funding. A community day will seek input and feedback.

Kaharoa water use data: Twenty-six water meters on rural properties in Kaharoa have been fitted with remote reading systems to provide water consumption data in real-time via radio telemetry. These meters are located in situations that were difficult or hazardous for staff to access in all weather conditions. Other potential benefits include better detection of leaks or excessive use. The performance of the new system will be monitored, with a view to extending it to other areas if appropriate.

Utility lines cause stormwater blockages: Following several overflows during heavy rain from the stormwater network in Springfield Road near Otonga Road, a CCTV inspection revealed five utility service lines were penetrating the stormwater main within a 200 metre distance. Two were gas, one was telecommunication, and two were unknown. Three of these were causing blockages and have either been removed or will be moved. The utility owners of these lines will meet the cost of the moving work.

Submissions on proposed sewerage system upgrades: There were 68 submissions to Council’s resource consent application for the proposed wastewater treatment plant and discharge option. Two submissions supported the application with the remainder opposed, specifically to the proposed discharge to the lake thermal channel. Twelve submissions supported the proposed wastewater treatment plant upgrade. The submissions are now being collated and analysed by the Project Team to provide specific responses as part of expert witness evidence with an Environment Court hearing on the application expected in September 2019.

Wastewater services: The negotiation process with a preferred contractor for wastewater services is in the final stages. The proposed contract includes the design and build of the proposed wastewater treatment plant upgrade, operation and maintenance of both the upgraded facility and the wastewater network. A recommendation will be submitted to Council later in March 2019.

Pukehangi Distict Plan change: Background work is continuing to ensure issues raised regarding the proposed Pukehangi Heights Plan Change (2) which will rezone land to the south-west of Pukehangi Road to a mix of residential and rural residential. About 150 people attended a public drop-in session in December with primary concerns being the potential impact on traffic and stormwater/downstream flooding. Work to address these issues, along with cultural and archaeological assessments, other natural hazard assessments and landscape assessment is ongoing.

Museum tours: A total of 1124 people took guided tours of Government Gardens between October last year and January this year, an average of 281 per month. Special weekly children’s tours during January were attended by 29 people. To date 1521 people have taken these tours since the Museum closed in November 2016.

Go to p16 of the meeting agenda for the full Operations Report which provides updates and information from across the Council organisation.

Also on the agenda . . .

  • A presentation/update on Te Aka Mauri, which is home to the Rotorua Library and Child Health Hub
  • A presentation/update from the Crankworx Rotorua organisers
  • Report on Council’s financial performance for the seven months ended 31 January 2019 (go to p13 of the Operations & Monitoring Committee meeting agenda for the full report on this)
  • Rotorua Airport operational and financial quarterly report (see p44 of the meeting agenda for the report on this)
  • A confidential item relating to Crankworx Rotorua support, being dealt with in confidential due to the commercial nature of the matter to be discussed.

Tomorrow’s Operations & Monitoring Committee meeting is open to the public and starts at 9.30am in the Council Chamber, first floor of the Civic Centre.

The public part of the meeting will be livestreamed. Go to THIS LINK on Council’s website to view the meeting live or later. You can also access the recording via Council’s YouTube channel.

Page reviewed: 06 Mar 2019 3:00pm