Rural Community Board - By-Election



This by-election is for the extraordinary vacancy for one member of the Rotorua Rural Community Board  which has arisen following the resignation of Euan McLachlan.

A base description of the role of a member, the remuneration levels, meeting frequency, general information about candidate eligibility, campaigning requirements, election offences etc are available in the full candidate handbook which was produced for the recently concluded 2016 local body elections.

A copy of the handbook is available at Rotorua Lakes Council customer centre or click on the link below for an electronic copy, alternatively a copy can be requested from the election helpline on 0800 666 041.

 Candidate Handbook

Electoral Officer Details

The Electoral Officer for this by-election is Warwick Lampp. Warwick is based in Tauranga and works for election management company Ltd.

The Electoral Officer can be contacted by:
Phone: 0800 666 041 or 021 498 517,

The Deputy Electoral Officer for this by-election is Rick Dunn.
Rick can be contacted on (07) 351 8321 or 

By-Election Timetable  

Thursday 3 August 2017Public Notice of By-election NOMINATIONS OPEN
​Thursday 31 August 2017​NOMINATIONS CLOSE (NOON)
​ASAP after 31 August 2017​Public notice of Day of By-election



Progressive roll scrutiny

Early processing period starts

Special voting period starts

Thursday 26 October 2017Last day to appoint scrutineers
Friday 27 October 2017ELECTION DAY

Voting closes 12 noon – counting commences

Preliminary results available as soon as practicable
By Monday 30 October 2017​Official declaration
​By Thursday 2 November 2017​Public notice of Declaration of Results
​By Friday 2 December 2017​Return of electoral expense forms

Candidate Profile Statement And Photo Requirements 

The Local Electoral Act allows for candidate profile statements (CPS) to be provided by each candidate with the nomination paper.   If an election is required these are then collated by the Electoral Officer and forwarded to electors in a sheet or booklet with the voting papers. Refer also to the notes listed in Appendix 1 of the Candidate Handbook.

Candidate  profile statements  are limited to 150 words and should be provided electronically via e-mail as a MS Word document that has been spell checked.

Candidate profile statements are governed by Sections 61 and 62 of the Act. Profiles must be provided at the same time as the nomination document, but should also be emailed to the Deputy Electoral Officer, Rick Dunn, at

Candidate Photos 

Candidates may also submit a photograph for inclusion with the candidate profile statement in the sheet to accompany the voting papers.  Photos must be recent (taken within the last 6 months), be submitted in JPEG format and be provided on CD, pen drive or hard copy format at the same time as the candidate profile statement (and nomination paper), but should also be emailed to the Deputy Electoral Officer with the profile statement.

Note: The onus is on the candidate to ensure that all nomination documents including the profile and photo are submitted to the Deputy Electoral Officer/ Electoral Official by 12 noon on Thursday 31 August 2017.

Candidate Eligibility

Full eligibility criteria for these by-elections are detailed on the reverse of the nomination form. In summary, candidates do not need to reside within the Rotorua Rural Community Board area, but must be a NZ citizen and enrolled as a parliamentary elector somewhere in New Zealand and be nominated by two electors within the Rotorua Rural Community Board area.

 Click here for Nomination form


Full details on the limitations associated with campaigning for this by-election are listed in the handbook.   All candidates should refer to the handbook to familiarise themselves with those restrictions. The following is a summary of the main criteria to be aware of:

1.   Campaigning can commence anytime but must cease by the close of voting day, i.e. 12 noon friday 27 October 2017.

2.  No election material can contain any untrue statement defamatory of any candidate and calculated to influence the vote of any elector or include an imitation voting paper which has the names of the candidates with any direction or indication as to the candidate a person should vote for, or in any way contains such direction or indication likely to influence the voter.

Election Advertising

Election advertising, using any media, must identify the person under whose authority they have been produced, as per Sections 113-115 of the Local Electoral Act 2001.

This  means that  for  hoardings, posters, billboards, social  media, advertisements etc, each candidate must have a sentence at the bottom saying that it is authorised by the candidate (or their agent), i.e. "Authorised by Bill Citizen, 20 Main St, Sampletown." Please note that the address listed must be a physical address i.e. it cannot be a PO Box or rural delivery number.

Election Hoardings

Further details on the election signage requirements are listed in the 2016 Candidate Handbook.  Any candidate intending to use election hoardings as part of their campaign strategy is encouraged to contact the Council.

Campaigning  Expenditure  Limits

At the end of the election period, all candidates are required to submit to the Electoral Officer a summary of donations received and expenditure made on campaigning. for these by-elections the total election expenses must not exceed $3,500 (inclusive of GST).

Lodgement Of Nomination Forms

Completed nomination forms for these by-elections must be lodged with the

Deputy Electoral Officer, Rick Dunn, Rotorua Lakes Council Civic Centre,

1061 Haupapa St, Rotorua before midday on Thursday 31 August 2017. Along with the nomination form, each candidate must also:

•    Pay the $200 (inclusive of GST) election deposit

•     Submit the candidate profile statement of up to 150 words to be used for this by-election

•    Submit the photo to be used for this by-election.

     Election Helpline 0800 666 041

  Rotorua Rural Community Board - By-Election  Information Sheet

Page reviewed: 10 Aug 2017 4:00pm